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The Pamphlet Collection of Sir Robert Stout: Volume 67
Rules and Regulations of the Educational Institute of Otago
Rules and Regulations of the Educational Institute of Otago.
I.—Constitution of the Institute.
The Institute shall consist of teachers in the Government schools. Other persons may be admitted to membership in accordance with the provisions of Rule V.
II.—Officers of the Institute.
The officers of the Institute shall consist of a President, three Vice-Presidents, a Secretary, a Treasurer, and a Librarian, who shall be elected at the annual meeting of the Institute, and shall hold office for one year, Vacancies shall be filled by the Committee of Management. All elections shall be determined by ballot.
III.—The Committee of Management.
The Committee of Management shall consist of (1) the officers, a representative of each of the Branch Associations, and five members chosen at the annual meeting of the Institute. (2) The Committee shall conduct the business of the Institute, and shall prepare and submit to the annual meeting a report of the proceedings, and abstract of accounts for the year. These shall be printed and circulated amongst members at least one week before the annual meeting. (3) The Committee shall meet quarterly, in the months of February, May, August, and November. Special meetings may be called by the Secretary. Six members shall form a quorum.
IV.—The Annual Meeting.
The annual meeting shall be held at such time and place as the Institute shall determine.
V.—Terms and Conditions of Members.
(1) Candidates for membership, not being teachers, must be nominated by two members, either at a regular meeting of any local association or annual meeting of the Institute, and on receiving a vote by ballot of at least two-thirds of the members present shall be declared elected. (2) Members shall not be
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permitted to exercise the privilege of membership until they have paid the annual subscription. (3) Members shall pay to the Treasurer of their Branch, or in the case of those not attached to any Branch, to the Treasurer of the Institute, the sum of 5s. per annum.
VI.—The Library.
The library shall be under the control of the Committee of Management.
VII.—Branch Associations.
Branch Associations shall be formed throughout the Education District. The following are the Branches of the Institute:—Dunedin, Oamaru, Milton, Balclutha, Lawrence, and Waihemo and Waikouaiti. (1) The Committee of Management may sanction the establishment of other Branches. (2) Officers of Branch Associations—The officers of Branch Associations shall consist of a President, Secretary, Treasurer, and Librarian. (3) Meetings—Branch Associations shall meet monthly on the first Saturday of the month; hold their annual meetings one month before the annual meeting of the Institute, and prepare and send to the Secretary of the Institute their annual report and abstract of accounts. (4) The annual subscription of 5s. per annum per member paid to the Branch Association shall be remitted to the Treasurer of the Institute. (5) Branch Associations may, in order to defray local expenses, impose an additional subscription beyond the amount payable to the Treasurer of the Institute.
VIII.—Relation of Branch Associations to the Institute.
(1) Members of the Institute shall be regarded as belonging to the Branch in the District where they reside, and shall pay the annual subscription to the Treasurer of that Branch, but a teacher residing at an inconvenient distance from a Branch centre may become a member of the Institute on payment of the annual subscription to the Treasurer of the Institute. (2) A member of one Branch Association may attend and take part in, but shall not necessarily have the privilege of voting at the meetings of another Association.
IX.—Conduct and Order of Business.
All debates and proceedings of meetings of the Institute and its Branches shall be conducted according to the rules and regulations usually recognised by deliberative bodies,
X.—Additional Bye-Laws.
Branch Associations may adopt other bye-laws for the conduct of business, provided they contain nothing contrary to the general rules of the Institute.
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